Important notes:
Only finalised and out of sync invoices can be exported
Out of sync invoices are those previously marked as final but later marked as not finalised
This feature is not available for Little Hotelier customers in Germany or Spain
How to export invoices
Navigate to Reports > Operational > Accounting
Use the View for search toggle to select your date range:
Yesterday
Last 7 days
Select custom dates
Click Export
Your file will download as a CSV file or a .zip file containing multiple CSV files for larger data sets
Import the CSV file to your accounting software
Invoice status tabs
View invoices based on their status within your selected date range:
Finalised
Invoices marked as final with creation dates within the search range. These are included in the export.
Not finalised
Invoices generated but not marked as final, with creation dates within the search range.
Not invoiced
Reservations past check-out without generated invoices, where checkout dates fall within the search range.
Out of sync
Previously finalised invoices that were later marked as not final. The original finalised data will still be included in exports.
All
Combined view of all invoice statuses.
Note: A (!) symbol appears next to the Finalised status when reservation changes were made after finalising the invoice
CSV export fields
CSV column name | Description |
ContactName | Primary guest’s full name |
EmailAddress | Primary guest’s email |
POAddressLine1 | Primary guest’s address |
POCity | Primary guest’s city |
PORegion | Primary guest’s state |
POPostalCode | Primary guest’s post code |
POCountry | Primary guest’s country |
InvoiceNumber | Finalised invoice number |
InvoiceDate | Date invoice was finalised |
DueDate | Invoice due date |
Description | Invoice line item description |
Quantity | Line item quantity |
UnitAmount | Unit price (including sales taxes and discounts) |
ItemAmount | Total line item amount (including sales taxes and discounts) multiplied by quantity |
AccountCode | Your configured account code mapping |
TaxType | Your configure tax code mapping (optional field) |
Taxable | Your tax exemption mapping (optional field) |
Currency | Line item currency |
Note: UnitAmount and ItemAmount values are inclusive of sales tax by default. Ensure your accounting package import settings are configured for tax inclusive amounts.