The General ledger allows you to audit revenue closings (yearly, monthly and daily), transactions, reservations and invoices generated within Little Hotelier.
Before you begin
Little Hotelier only tracks fiscal transactions after enabling the General ledger
Transactions from reservations added before enabling this feature won't appear
Property owners are responsible for providing additional financial records
To access the General ledger, navigate to Setup > General ledger
Closing entries
Types of Closings
Navigate to the View Closings tab to access three types of closing periods:
Yearly closings
View closings for each fiscal year, showing:
Period
Sequential closing number
Closing date/time
Perpetual closing total
Closing total
To view monthly breakdowns:
Click View Months
Review monthly closing amounts within the fiscal year
Monthly closings
View closings for a specific month range:
Click the date dropdown
Select From and To months
Click Search
Click Clear to reset the selection
To view daily breakdowns:
Click View Daily
Review daily closing amounts within the month
Daily closings
View closings for specific dates:
Click the date dropdown
Select From and To dates
Click Search
Click Clear to reset the selection
Transactions
Navigate to the Transactions tab to view:
Date/time
Reservation ID
User ID
Transaction type
Amount
Filter transactions
All transactions
By User ID
By Reservation ID
Click Clear to reset filters
Reservations
The Reservations tab provides access to:
Reservation overview
Invoices
Invoice history
Associated transactions
To view specific reservations:
Enter the reservation ID
Click Search
Click View under Invoices to see details
Select View transactions tied to this reservation
Invoices
Viewing Invoices
Navigate to the Invoices tab to access:
Invoice overview
History
Associated transactions
To find specific invoices:
Enter the invoice ID
Click Search
Select View transactions tied to this reservation
Generating new invoices
Locate the reservation
Open the booking
Select the Invoices tab
Click Generate Invoice
Choose to:
Email invoice to guest
View/print invoice
Update booking status
Click Save to confirm changes
Updating existing invoices
Locate the reservation
Click the invoice to edit
Click Generate Invoice when prompted
Confirm booking status
Click Save to confirm changes
Click Close to exit
Invoice history
View all invoice activities for a reservation
Access older versions in the Older Invoices list
Track viewing and printing history