Before you begin
You must use the desktop version of Little Hotelier to rectify invoices
Mobile app functionality is not available for this feature
In Spanish jurisdictions, there are regulations that require properties to use rectified invoices – updated versions of existing invoices. Little Hotelier can help you by automating many of the tasks involved in creating and maintaining these rectified invoices.
What is a rectified invoice?
A rectified invoice is an updated version of an existing invoice, required by Spanish law when specific reservation details change. If multiple changes occur, each change requires a new rectified invoice.
For example, if a guest makes a booking for a two-night stay and receives an invoice, then extends their stay to three nights with breakfast included, you must issue a rectified invoice after processing their additional payment.
When to rectify an invoice
Automatic prompts
Little Hotelier automatically prompts you to rectify an invoice when these details change:
Reservation dates
Number of rooms and extras booked
Price of rooms and extras
Descriptions of rooms and extras
Guest name
Guest address
Taxes applied to the booking
Manual rectification required
You must manually rectify invoices when these details change:
Legal name of your company
Legal name of the customer
Address of your company
Address of the customer
VAT number of your company
VAT number of the customer
How to rectify an invoice
Automatic prompts
Navigate to Calendar or Reservations
Click on the relevant reservation
Select the Invoices tab
Click Rectify invoice when prompted
Enter an Invoice rectification note describing the changes
Click Rectify invoice
The rectified invoice will appear in the Older Invoices and Invoice History sections.
Manual rectification
Navigate to Calendar or Reservations
Click on the relevant reservation
Select the Invoices tab
Click Rectify invoice in the Current invoice section
Enter an explanation of the changes
Click Rectify invoice
Sending a rectified invoice
After rectification, you can email or print the invoice following the standard invoice generation process.
Frequently asked questions
Is Little Hotelier compliant with Spanish laws about invoice numbering?
Yes, Little Hotelier's invoice numbering system complies with Spanish regulations, which require:
Specific number formatting
No gaps in number sequences
Prefix for rectified invoices (using "R-")
Example formats:
Standard invoice: 2022-01-property-001
Rectified invoice: R-2022-01-property-001
Is Little Hotelier compliant with Spanish laws regarding the format of rectified invoices?
In compliance with Spanish law, rectified invoices include:
Title: "Rectified invoice"
Rectified invoice number
Rectification date and time
Original invoice number
Original invoice date and time
Rectification note
What do I write in a rectification note?
Your note should list all changes made to the reservation.
Example: Increased length of stay from two nights to three nights. Upgraded to a King Suite. Removed payment surcharge.